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Home > About > By-Laws

The Idaho Council of Teachers of Mathematics By-Laws

Last amended March 2026   |   Access By-Laws document (PDF)


ARTICLE I. NAME AND AFFILIATION

Section 1. Name

This organization shall be known as the Idaho Council of Teachers of Mathematics (ICTM).

Section 2. Affiliation

The Idaho Council of Teachers of Mathematics is affiliated with the National Council of Teachers of Mathematics (NCTM) and the National Council of Supervisors of Mathematics (NCSM).


ARTICLE II. PURPOSES

Section 1. Purpose

The purpose for which the corporation is organized is: the corporation is organized exclusively for charitable, educational, and scientific purposes, including, for such purposes the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code or any future tax code.

Section 2. Goals

  1. To provide professional development for teachers and leaders of mathematics in Idaho.
  2. To create and maintain an active interest in mathematics.
  3. To encourage effective mathematics teaching at all levels of instruction in the schools and colleges.
  4. To provide a medium for exchange of views and information pertaining to mathematics and to the teaching of mathematics.
  5. To promote research in the field of mathematics and in the teaching of mathematics.
  6. To promote among all teachers a genuine concern for the all-around development of each pupil.
  7. To foster the development of a community of mathematics educators and leaders throughout the State of Idaho.
  8. To encourage membership and collaboration with the National Council of Teachers of Mathematics and the National Council of Supervisors of Mathematics.

Section 3. Dissolution Clause

In the event of the dissolution or final liquidation of the corporation after paying or making provisions for payment of all liabilities of the corporation, the Board of Directors shall distribute the remaining assets of the corporation to such organization or organizations which would then qualify under IRS Section 501(c)(3) as may be determined by the Board of Directors to best fulfill the purposes of the corporation, and none of the property of the corporation nor any proceeds thereof shall be distributed to or divided among any of the Directors or members of the corporation or to the benefit of any individual.


ARTICLE III. MEMBERSHIP AND DUES

Section 1. Membership

  1. Membership shall be open to all persons who are engaged in the teaching of mathematics in public, private, charter, or parochial educational institutions or to persons who are interested in mathematics education.
  2. Pre-service membership shall be open to all pre-service students who are interested in mathematics and who are enrolled in any of the recognized institutions of higher learning in the state.
  3. Retired persons who have been members in good standing of the Idaho Council of Teachers of Mathematics for five (5) successive years are eligible for life membership with full membership privileges. They may continue to be members without payment of dues for as long as they signify their desire for membership.

Section 2. Dues

  1. The membership year shall be for one year from the date of receipt of membership dues.
  2. Members shall pay annual dues of the amount to be set by the Board of Directors prior to the annual meeting.
  3. Idaho Math Leaders (IML) shall be a sub-group within ICTM. ICTM members can join IML by paying an additional membership fee set by the board.
  4. Pre-service members (Article III, Section 1) shall pay a reduced amount.


ARTICLE IV. EXECUTIVE BOARD AND THE BOARD OF DIRECTORS

Section 1. Executive Board

The Executive Board shall be the President, the Past President, the Vice President, the Secretary, and the Treasurer, NCTM Representative and NCSM Representative.

In order to fulfill these duties effectively, the Executive Board will:

  1. Advise the President and the Board in handling Council business and policy.
  2. Assist the President in performing and participating in Council activities.

Section 2. Board of Directors

  1. The Board of Directors shall consist of the Executive Board, editor of the official ICTM Website, www.idahoctm.org, state representative(s) of the National Council of Teachers of Mathematics, representative of National Council of Supervisors of Mathematics, fourteen (14) regional representatives. (Two (2) regional representatives each from Regions I, II, IV, V, and VI, as shown on the attached state map, two (2) regional representatives from Boise and West Ada School Districts constitute Region IIIA, and two (2) regional representatives from all other surrounding school districts in Region III constitute Region IIIB), two (2) college representatives (one private sector and one public sector) from both public and private institutions, the chairperson of the Conference Committee, the Membership Chairperson, Professional Development Chair and a Mathematics Coordinator of the Idaho State Department of Education.
  2. All members of the Board of Directors are voting members. A quorum shall consist of at least a simple majority of the current Board of Directors. Simple majority passes motions. If necessary, the President may elect to conduct voting by phone, email, or mail ballot.

Section 3. Membership in NCTM

  1. Each member of the Board of Directors shall be a member of the National Council of Teachers of Mathematics.
  2. The representative of NCSM shall be a member of NCSM.

Section 4. Terms of Office

  1. The term of office of the President shall consist of two years each as Vice President, President, and Past President. Past President term will coincide with president of Idaho Math Leaders. The terms of all other elected members of the Board of Directors shall consist of four (4) years commencing January 1 following the election.
  2. Appointed members shall serve at the discretion of the President.

Section 5. Elections and Appointments

  1. The Vice-President who is the president-elect, Secretary, Treasurer, and Region Representatives shall be elected by ballot in the summer. The Past President will head up an election committee, which will solicit nominations in the spring through the ICTM website. Nominees will be contacted to validate their willingness to serve and the ballot will be reviewed at the board meeting before the Annual Conference. An official ballot will be emailed to members and will be due back at the time designated on the ballot. Results would then be published on the ICTM website after the election.
  2. All voting members of ICTM shall elect members of the Executive Board. Voting members of ICTM who live in that region shall elect regional Representatives.
  3. Presidential appointees will include chair of the membership committee, the chair of the state conference committee, the Chair of Professional Development, the state representative(s) of NCTM, the representative of NCSM, the two (2) college representatives, and the ICTM Webmaster Appointments must be ratified by a majority vote of the Board of Directors present at a regularly scheduled Board of Directors’ meeting. College representatives may serve indefinitely as long as they are willing and able, with the expectation that they help identify a suitable replacement when they choose to step down. The term of office for all other appointees shall terminate at the end of office of the current president.
  4. Between annual meetings, in case of a vacancy in the Board of Directors, the President may appoint a member of the Board of Directors to fill the vacancy. If a Regional Representative moves from his/her region, the position shall be considered vacant.


ARTICLE V. DUTIES OF OFFICERS AND BOARD OF DIRECTORS

Section 1. President

The President shall preside at all meetings of the Council and shall serve as chairman of the Board of Directors. With the approval of the Board of Directors, the President shall review all current appointments and make the necessary appointments. The President shall also see that the policies of the Council are carried out and shall prepare an annual report of the activities of the Council. The President shall be the member “ex-officio” of all committees except the Election Committee. The President shall be the official representative of the annual Delegate Assembly of the National Council of Teachers of Mathematics. If the President is unable to attend, an alternate shall be appointed.

In order to fulfill these duties effectively, the President will:

  1. Set the date, time, and place of meetings of the Board of Directors and Executive Board, and prepare the agenda for these meetings;
  2. Preside at the business meeting at the Annual Meeting of the Council;
  3. Appoint an NCTM Representative, the Webmaster of the official ICTM Website, www.idahoctm.org, two college representatives, a Membership chair, and chairs for the Scholarship committee, the Board Conferences committee, an historian, and others deemed necessary;
  4. Appoint members of the Board of Directors to fill any vacancies that occur;
  5. Prepare and submit to NCTM: Annual Renewal of Affiliation form, Affiliated Group Officers form, Affiliated Group Annual report;
  6. Write a monthly article for the website;
  7. Appoint a chair for the Professional Development Workshops/Webinars and ICTM Annual Conference, and assist in its implementation; and
  8. Participate in the Professional Development Workshops/Webinars.

Section 2. Vice President

The Vice President shall perform the duties of the President during the President’s absence or in the case of the President’s inability to serve. The Vice President shall be recognized as the president elect. The Vice President will automatically become the President the term following his/her term as Vice President.

In order to fulfill these duties effectively, the Vice-President will:

  1. Assist the President in the preparation of agendas for meetings of the Board of Directors and Executive Board;
  2. Participate in the meetings of the Board of Directors and the Executive Board;
  3. Participate in the ICTM sponsored conferences;
  4. Become informed about and involved with all activities of the Council;
  5. Facilitate the continuation of current activities and the development of new activities.

Section 3. Past President

Past President shall act as chairperson of the Election Committee. Prior to the annual board meeting, he/she shall select a committee consisting of three members of ICTM from outside the Board of Directors. This committee shall conduct the election in accordance with the guidelines set forth in the ICTM Handbook.

In order to fulfill these duties effectively, the Past President will:

  1. Assist the President in a smooth transition of office;
  2. Participate in activities of the Board of Directors and the Executive Board;
  3. Participate in Professional Development Workshops/Webinars;
  4. Conduct the election of officers in accordance with the By-laws;
  5. Inform the Board of Directors, the Webmaster of the official ICTM Website, www.idahoctm.org, and all candidates of the election results.

Section 4. Secretary

The Secretary shall record the minutes of each meeting of the Council and of the Board of Directors, shall keep account of all correspondence of the Council and of the Board of Directors, and shall carry on the correspondence of the Council.

In order to fulfill these duties effectively, the Secretary will:

  1. Attend and take the minutes of all meetings of the Council and Board of Directors, called by the President, (unless prior arrangements are made);
  2. Prepare and distribute copies of the minutes to all members of the Board, as soon as possible after each meeting;
  3. Inform and share pertinent correspondence with the President and/or members of the Board;
  4. Prepare, for the Annual Meeting, a written account of the Council’s activities.
  5. Prepare, distribute, collect, summarize, and follow up on survey data to support the efficient operation and decision-making of ICTM.
  6. Collect and organize information submitted by board members for inclusion in the newsletter.
  • Send collected newsletter content to the Promotion/Graphic Organizer for formatting and finalization.
  • Upon receiving the finalized newsletter, forward it to the Membership Chair for email distribution.
  • Provide the finalized newsletter to the Webmaster for website updates.

Section 5. Treasurer

The Treasurer shall receive all money paid to the Council, shall make all disbursements with the approval of the Board of Directors, and shall keep an accurate record of all receipts and expenditures. At the conclusion of each fiscal year, the Treasurer shall submit the financial records to the Executive Board for review and approval. The Treasurer shall present a written report at the time of the Annual Meeting. If the board deems it necessary, the Treasurer will provide all financial information for review by a certified public accountant.

In order to fulfill these duties effectively, the Treasurer will:

  1. Be bonded;
  2. Attend all meetings of the Council and Board of Directors, called by the President, (unless prior arrangements are made);
  3. Maintain an accounting system to handle the accounts set up by the Board;
  4. Require receipts for expenditures and/or expenses over $25.00;
  5. Require expense vouchers with signature of account administrator for all such expenditures;
  6. Submit a copy of the bank statement of the Council to the President each month;
  7. Provide the Executive Board with all needed materials for a complete review of the financial records each quarter.
  8. Prepare a written financial report, approved by the Executive Board, for the Annual Meeting.

Section 6. Board of Directors

The Board of Directors shall act as the governing board of the Council; shall have power to transact the business of the Council; develop, and determine the policies of the Council; shall plan the programs of the meetings; shall work out the budget of the Council; and shall aid the officers in carrying out the purposes of the Council.

In order to fulfill these duties effectively, the Board of Directors will:

  1. Attend all meetings of the Council and Board of Directors called by the President, (unless prior arrangements are made).
  2. Become actively involved with the planning and implementation of the Annual Conference, the Annual Meeting, and various Regional Meetings of the Council.

The Board of Directors shall have its annual meeting sometime previous to the Annual Meeting of the Council and shall meet at such other times as the President, or five members of the Board of Directors shall deem necessary.

Section 7. Regional Representatives

The Regional Representatives may be responsible for coordinating the activities of Council in their regions. They shall organize Council conferences held in their area. They have the right to appoint a committee of Council members from their area to help them carry out these responsibilities.

In order to fulfill these duties effectively, the Regional Representatives will:

  1. Attend all meetings of the Council and Board of Directors, called by the President, (unless prior arrangements are made);
  2. Arrange for Regional conferences and activities in their Region;
  3. Report such activities and other pertinent information from their region to the Secretary Webmaster for inclusion on the official ICTM newsletter Website;
  4. Participate in the activities and leadership of the Professional Development Workshops/Webinars;
  5. Participate (perhaps present a session) at the Annual Meeting of the Council;
  6. Lend leadership for the Annual Meeting of the Council when held in that specific region;
  7. Recommend members who might become more involved with Council activities.

Section 8. NCTM Representative

The NCTM Representative is a member of an Affiliate and a current individual member of NCTM. This Representative is either appointed or elected to serve as the primary contact for the Affiliate and for NCTM, thus enhancing the affiliation partnership.

The term of office for the NCTM Representative should be similar to that of other officers of the Affiliate. When possible, a training year shared by the incoming and outgoing NCTM Representative affords the opportunity for a smoother transition.

The NCTM Representative ensures that the Affiliate—

  1. Promotes membership in NCTM;
  2. Communicates information on NCTM activities;
  3. Is knowledgeable about NCTM Affiliates by regularly checking the Online Affiliate Resource Center;
  4. Provides NCTM Headquarters updated lists of Affiliate officers, dates for Affiliate’s professional development activities, and membership lists;
  5. Participates in sessions for NCTM Representatives at NCTM Annual Meetings;
  6. Follows correct procedures for ordering and selling NCTM education materials on consignment;
  7. Maximizes communication with the Membership and Affiliate Relations Committee (MARC) representative in order to enhance the partnership between NCTM and the affiliate;
  8. Ensures that Affiliate leaders are aware of their opportunities to submit resolution(s) and seek input on submitting resolution(s).
  9. Coordinates Affiliate’s involvement in the Delegate Assembly;
  10. Promotes the NCTM professional development opportunities to the Affiliate leaders;
  11. Encourages and works with affiliate president to submit annual reports;
  12. Submits copies to NCTM Affiliate Relations of amended constitution bylaws with changes highlighted;

In order to fulfill these duties effectively, the NCTM Representative will:

  1. Be fully cognizant of the Affiliate's position on Delegate Assembly resolutions and report back to the Affiliate on the disposition of the resolutions including info on applying for a MET Grant;
  2. Provide affiliate conference details for inclusion on the NCTM's event calendar;
  3. Work with the Membership Chair in promoting membership in NCTM;
  4. Disperse NCTM materials to appropriate officers, as sent from NCTM Headquarter;
  5. Participate in the NCTM activities to the fullest extent possible.

Section 9. Duties of the NCSM Representative

The NCSM Representative is appointed by the president, is a member of the ICTM affiliation and a current member of NCSM. This Representative is appointed to serve as the primary contact for the Affiliate and for NCSM, thus enhancing the affiliation partnership.

The term of office coincides with the term of office of the current ICTM president. When possible, a training year shared by an incoming and outgoing NCSM Representative affords the opportunity for a smoother transition.

The NCSM Representative ensures that ICTM:

  1. Promotes membership in ICTM, NCSM and Idaho Math Leaders;
  2. Communicates information on NCSM activities and Idaho Math Leaders activities;
  3. Coordinates with other ICTM Board members to ensure communication with national NCSM organization is current and collaborative.
  4. Participates in sessions for NCSM Representatives at NCSM Annual Meetings;
  5. Encourages and works with ICTM president to submit annual reports,
  6. Submits copies to NCSM Affiliate Relations of amended constitution bylaws with changes highlighted;

In order to fulfill these duties effectively, the NCSM Representative will:

  1. Provide affiliate conference details for inclusion on the NCSM's event calendar;
  2. Work with the Membership Chair in promoting membership in NCSM;
  3. Disperse NCSM materials to appropriate officers.
  4. Participate in the NCSM activities to the fullest extent possible.
  5. Verify that the President is a NCSM member in good standing

Section 10. College Representatives

The College Representatives shall be responsible for coordinating the activities of the Council and their respective college. They shall inform the Board of courses/programs at their respective college that will enhance the knowledge of math teachers throughout Idaho.

In order to fulfill these duties effectively, the Regional Representatives will:

  1. Attend all meetings of the Council and Board of Directors, called by the President, (unless prior arrangements are made);
  2. Provide a liaison between the colleges’ teacher education, the needs of the mathematics teachers, and the Council, and arrange for appropriate coursework;
  3. Report such activities and other pertinent information from their region to the Webmaster for inclusion in the official ICTM Website;
  4. Participate in the Professional Development Workshops/Webinars
  5. Participate (perhaps present a session) at the Annual Meeting of the Council;
  6. Recommend members who might become more involved with Council activities.

Section 11. ICTM Webmaster

The ICTM Webmaster of the official ICTM Website, www.idahoctm.org, is appointed by the President, with the approval of the Board of Directors. The ICTM Webmaster shall be responsible for the collection and dissemination of information of the Council and its activities in all parts of the state on the ICTM Website.

In order to fulfill these duties effectively, the Webmaster will:

  1. Attend all meetings of the Council and Board of Directors, called by the President, (unless prior arrangements are made);
  2. Maintain the official ICTM Website and keep the information current;
  3. Share materials and copies with other Affiliated Councils.
  4. Work closely with the Communication / Graphic Design

Section 12. Professional Development Chair

The Professional Development (PD) Chair, appointed by the President, is responsible for coordinating ICTM’s professional learning opportunities to support mathematics educators across Idaho.

Section 13. Membership Chair

In order to fulfill these duties effectively, the Membership Chair will:

  1. Maintain an up-to-date membership list, available upon request;
  2. Cooperate with the NCTM Representative in soliciting and promoting membership in NCTM;
  3. Work with the Webmaster to keep the membership list current; and
  4. Send out reminders to members whose memberships have lapsed.
  5. Distribute the monthly newsletter to ICTM members via email upon receipt of the finalized version.

Section 14: Conference Committee Chair

In order to fulfill these duties, the Chairperson of the Conference Committee will:

  1. Create a conference committee from members of ICTM and when appropriate other teacher organizations to plan and conduct the Annual Conference.
  2. Delegate responsibility for different aspects of the planning to members of the committee.
  3. Guide the committee in the selection of the location of the conference and securing a venue, preferably a high school.
  4. Work with a local hotel for rooms for the speakers and participants.
  5. Appoint a program person to solicit proposals from ICTM membership and vendors to present at the conference.
  6. Oversee the program person in the development and publication of the program.
  7. Oversee the exhibits person for the recruitment of vendors.
  8. Oversee the person in charge of food for the conference.
  9. Apply for grants to help cover the cost of the speakers and travel expenses for the speakers and some of the participants.
  10. Work with the Treasurer to maintain full and accurate accounting of all income and expenses related to the conference.
  11. Provide a final Annual Conference report to the ICTM board at the next board meeting.

Section 15: Professional Development Chair:

In order to fulfill these duties the Professional Development (PD) Chair will: appointed by the President, is responsible for coordinating ICTM’s professional learning opportunities to support mathematics educators across Idaho. The responsibilities of this role include:

  1. ICTM Webinar Coordination

    • Collaborate with the Regional Math Centers to gather ideas for potential webinar topics and speakers.

    • Identify, contact, and confirm speakers, including negotiating and finalizing contracts when applicable. Coordinate with Treasurer regarding contract payments.
    • Schedule events and coordinate logistics, ensuring accessibility for educators across the state.
    • Work with the Marketing Coordinator/Graphic Designer to develop promotional materials.
    • Coordinate with the Secretary and Webmaster to promote webinars, manage event registration and events.
    • Ensure the Regional Math Centers have the necessary information to support follow-up book studies related to webinar content.
  2. Regional Meet-Ups
    • Work with the Regional Math Centers to identify professional learning needs that ICTM can address through regional meet-ups.

    • As needed support Regional Representatives with Regional Meet up planning and events.

    • Facilitate communication between ICTM representatives and the Regional Math Centers to ensure effective planning, promotion, and execution of these events.

  3. STEM Conference

    • Member of STEM conference committee

    • Coordinate with the Conference Chair to develop and support follow-up book studies related to the STEM Conference math keynote speaker.

    • Ensure ongoing engagement with educators beyond the conference by offering continued learning opportunities.

  4. Collaboration & Communication

    • Serve as a liaison between ICTM and other professional organizations to foster alignment in professional development efforts.

    • Share relevant opportunities, events, and ideas between organizations to maximize outreach and impact.

    • Support additional initiatives that align with ICTM’s mission and goals, as needed.

  5. Evaluation and Improvement
    • Use resources and guidelines developed by the Survey Subcommittee to evaluate the effectiveness of ICTM’s professional development offerings.
    • Collect and analyze data to measure the success of webinars, regional meet-ups, and other professional development initiatives. 
    • Use feedback to continuously improve ICTM’s offerings and services, ensuring they meet the needs of math educators across the state.


ARTICLE VI. COMMITTEES

Section 1.

  1. Election Committee: The Past President shall act as chairperson of the Election Committee. Prior to the annual board meeting, he/she shall select a committee consisting of three members of ICTM from outside the Board of Directors. This committee shall conduct the election in accordance with the guidelines. .
  2. Idaho Math Leaders Committee: The NCSM Representative shall act as chairperson of the Idaho Math Leaders Committee. Prior to the annual board meetings, he/she shall select a committee consisting of three members of ICTM from outside the Board of Directors. This committee shall plan professional development activities to build leadership capacity in Idaho Math Leaders.
  3. Conference Committee: The Conference Committee Chairperson shall act as chairperson of the Conference Committee. The Chairperson shall select a committee consisting of members of ICTM and, when appropriate, members of other teacher organizations, to plan and conduct the Annual Conference. The Chairperson shall delegate responsibilities for various aspects of conference planning to committee members.
  4. Professional Development Committee: The Professional Development Chair shall act as chairperson of the Professional Development Committee and shall be responsible for coordinating ICTM’s professional learning opportunities to support mathematics educators across Idaho.
  5. Other committees may be created as the work of the Council shall demand.


ARTICLE VII. MEETINGS

Section 1. Annual Meeting

The Annual Meeting of the Council shall be held in conjunction with the Annual Conference.

Section 2.

Other meetings may be called by the Board of Directors if deemed necessary.

Section 3.

Robert’s Rules of Order shall be the authority in all questions of parliamentary procedure.


ARTICLE VIII. LOCAL AFFILIATION

The Idaho Council of Teachers of Mathematics shall encourage the establishment of local mathematics groups, inviting them to affiliate with the ICTM. The Board of Directors shall determine the annual fee for local groups affiliating with the ICTM. If fifty percent (50%) of the members of the local group are members of the ICTM, the fee shall be waived.


ARTICLE IX. COMMUNICATIONS AND MARKETING COORDINATOR (PAID POSITION)

The Communications & Marketing Coordinator is a contracted position appointed by the Executive Board to support the organization’s outreach, branding, and promotional efforts. This individual shall work in collaboration with the Secretary and the ICTM Webmaster to enhance communication with members and the broader mathematics education community.

Duties of the Marketing Coordinator and Graphic Designer:

The Marketing Coordinator / Graphic Designer is a contracted support role for ICTM and not a voting member of the board.

  1. Develop and design promotional materials, including flyers, for ICTM events and initiatives.
  2. Manage ICTM’s social media presence (e.g., Facebook and Instagram) to promote events, share relevant content, and engage with the mathematics education community.
  3. Assist in the promotion of ICTM’s annual conference, regional meetings, and professional learning opportunities.
  4. Work collaboratively with the ICTM Webmaster and Vice President to update, enhance, and maintain the ICTM website.
  5. Support ICTM’s branding and outreach efforts to ensure consistent messaging across platforms.
  6. Assist in the development and design of the monthly newsletter using content provided by the Secretary.
  7. Monitor and respond to emails sent to the organization's official email address, forwarding messages to appropriate board members as needed.


ARTICLE X. AMENDMENTS

Section 1.

These By-laws may be amended by vote of two-thirds of the members present at the Annual Meeting. These By-laws may be amended by a vote of two-thirds of the members participating in the vote, whether in person at the Annual Meeting or through a digital voting process (e.g., email or online polling).

Section 2.

Proposed amendments to the By-laws shall be published on the ICTM Website prior to the Annual Meeting opening of the online voting period.

Section 3.

Amended November 1965; October 1967; October 1978; November 1980; October 1984; October 1988; October 1991; October 1992; October 1993; October 1994; October 1997; October 2007; October 2013; December 2020; July 2025, March 2026


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